Procurement Program Overview...

Procurement of goods and services require a purchase order (PO) unless otherwise exempt in accordance with the following section entitled “Purchase Order Requirements”.

Purchase Order Requirements...

Please review the following lists to determine if a purchase order is required. Do not ship product or perform services until you have received a PO # from an authorized Bonnell Buyer or Requester. Written approval from an authorized Bonnell Buyer is required for products and services that do not require a purchase order.

Shipping Information...

The following guidelines pertain to the shipment of materials and supplies. Please adhere to these guidelines, so we can record and resolve payment obligations in a timely manner.

• All materials and supplies shipped to Bonnell must be accompanied by an itemized packing list which details items and quantities shipped.

• Line item number(s) on the packing list must match line item number(s) on the Bonnell purchase order.

• The packing list must include Bonnell’s part number (if applicable), and a description for each line item.

• The Bonnell purchase order number and line item number(s) must be on all packages, invoices, shipping papers, shipping labels and bills of lading.

• Over shipments without prior authorization will not be recognized and payment will be delayed.

• Duplicate shipments cause invoices to be placed 'on-hold' and delay payment. Avoid duplicate material shipments by shipping only line items and quantities listed on the Bonnell purchase order.

• If you ship less than the requested quantity and consider it a complete shipment, the incomplete PO line item(s) must be specified on the packing list and the buyer notified.

• All requests to add line items must be confirmed with the buyer and identified on a change order prior to shipment and invoicing.

• Receiving hours at all locations are 7:00 A.M. to 3:00 P.M. Appointments are required for all metal deliveries.

Processing Invoices...

The processing of invoices is centralized at two locations. To ensure invoices are received and paid on a timely basis, please mail invoices to the appropriate location.

All Invoices should be mailed to:

How Can You Ensure Timely Invoice Payment?

• Make sure ship date matches invoice date. Accounts Payable will pay invoices from invoice date.

• Do not send invoices to the requester or end user. Doing so will cause significant delays in payment.

• Include the Bonnell purchase order number on your invoice, unless exempt in accordance with the section entitled “Purchase Order Requirement”. If exempt, please reference the Bonnell requester’s name and department number on your invoice.

• Match invoice line items, descriptions, quantities, and prices with corresponding information on the purchase order. If the information does not match exactly, payment could be delayed.

• Use the same vendor name on the invoice as used on the purchase order.

• Do not invoice for items not on the purchase order. Bonnell may return your invoice unpaid if it includes items not specifically authorized by the purchase order.

• Do not invoice Bonnell prior to delivery of material and/or services unless prior agreement has been reached.